Welcome to Sean Kinsella Martial Arts Privacy Notice
Sean Kinsella Martial Arts respect your privacy and is committed to protecting your personal data. This privacy notice informs you about how we look after your personal data, that you provide when you complete your Student Agreement, and it tells you about your privacy rights and how the law protects you.
This notice contains the following sections, please click on each one to navigate through the document or scroll through them. Also, please note that the Glossary will help you to understand the meaning of some of the terms used in this privacy notice:
- Important information and who we are
- The data we collect about you
- If you fail to provide data to us
- How is your personal data collected
- How we use your personal data
- Purposes for which we will use your data
- Data security
- Data retention
- Your legal rights
- Contact details
- Changes to our privacy notice
1. Important information and who we are
Purpose of this privacy notice
It is important that you read this privacy notice. It aims to give you information on how Sean Kinsella Martial Arts (SKMA) collects and processes your personal data when you sign up to using our services as described in the Client Agreement and the terms and conditions including websites such as myMA and the payment portal.
SKMA is responsible for your personal data. If you have any questions about this privacy notice, please contact the us using the details set out below.
Our details are: Sean Kinsella Martial Arts
Email address: SeanKinsellaMA@hotmail.com
Postal address: 12 Bethany Close, Crowborough, East Sussex, tTN6 2FW.
Telephone number: 01892231648
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes data which you provide via our agreement form, such as first name, last name, title, date of birth and gender.
- Contact Data includes postal address, email address and telephone numbers
- Banking details including name, account number and sortcode
- Your student information including grading status, member duration and licensing details
3. If you fail to provide personal data to us
Where we need personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but will notify you if this is the case at the time.
4. How is your personal data collected
We use different methods to collect data from and about you including through direct interactions. You may give us your data by filling in a Student Agreement form containing personal identification details and your banking information, or by corresponding with us by post, phone, email, social media or in person to update your information.
5. How we use your personal data
- Processing payments for goods or services provided. This could be through our website, over the phone, in person, or through correspondence or forms completed.
- Entering competitions and/or tournaments.
- Use of photos on our website and our social media platforms.
- Analysis for Client management information systems.
- To comply with our legal and regulatory obligations.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you as a new student and to complete our due diligence.||(a) Identity
(c) Business bank details
|Performance of a contract with you and to comply with our legal and regulatory body obligations.|
|To process, manage and deliver:
(a) your payments that we obtain from you.
(b) payment to the business of any fees to and charges and any other deduction or transfers you instruct us to pay out of those fees collected.
|(a) Performance of a contract with you
(b) Necessary for our legitimate interests
|To manage our relationship with you which will include:
(b) Asking you to leave a review or give feedback
(d) Marketing & Communications
|(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how students use our products/services)
|To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)||(a) Identity (b) Contact (c) Technical||(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
|To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you||(a) Identity
(e) Marketing & Communications
|Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)|
|To make suggestions and recommendations to you about goods or services that may be of interest to you||(a) Identity (b) Contact
|Necessary for our legitimate interests (to develop our products/services and grow our business)|
6. Purposes for which we will use your personal data
We will use your data to complete our obligations under the agreement that we have with you to collect your payments for tuition and any additional goods or services provided recorded on the agreements entered into or such other notices for payment provided to those student and payers from time to time, or as subsequently amended by SKMA and agreed with the students or payers from time to time.
SKMA may add data to the students records on the system for example: attendance, attainment level (Grade), membership records and communications.
Where SKMA update records using their systems, SKMA will be the controller of that data.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
Promotional offers from us – marketing
We may use your personal data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products and services may be relevant for you (we call this marketing).
You may receive marketing communications from us if you have requested information from us or purchased services from us and, in each case, you have opted-in to receive that marketing.
If you have opted in to receive such communications as referred to above you may withdraw your right to consent at any time by contacting us. This however does not refer to service communication relating the services that we have agreed to provide for you within our agreement/contract.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
7. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
You can ask us to delete your data.
9. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please see below to find out more about these rights:
- Request access to your personal data:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of your personal data:
This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
If you become aware that We hold incorrect information please contact us and We will make the correction, for example: address changes and contact details changes such as address, telephone number or e-mail details.
Changes to Bank Details in relation to Direct Debit payments are normally notified direct to us by your bank if you change bank using the bank transfer system, and you do not have to take further action. But if you do not use that process please contact us with the new bank details and we will make the appropriate arrangements for you to continue payments without interruption.
- Request erasure of your personal data:
This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data:
Where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing your personal data:
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
In most cases We hold your personal data based on an agreement that you have made with us which provides a lawful basis to retain the data and process it in accordance with that agreement. But if you have any concerns at all please contact us.
- Right to withdraw consent:
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Client/student means the business or individual(s) who have signed an agreement/contract with SKMA to provide tuition/services and products to Martial Arts.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
External Third Parties require us to pass on personal data to third parties such as professional licensing or sporting bodies/associations.
11. Contact Details
12 Bethany Close, Crowbrough,East Sussex,TN6 2FW.
12. Changes to our privacy notice